Program Proposal Application

Library programs are considered a core service and are designed to further the goals and objectives of the Library’s strategic plan and support the Vision of the Library: to enrich, empower, and transform lives. As a requirement of leading a Library-sponsored program, the presenter must agree to and abide by the items outlined in the Library’s Programming Guideline.

Accounting for the Library’s existing staff-initiated programs, City meeting room usage, and Tarrant County Elections usage, we have very limited room availability and can only move forward with a handful of program proposals. Highest priority will be given to those proposals from a non-profit organization with an experienced and accredited speaker.

Once the Program Proposal Application is submitted, a Library staff person will evaluate the proposal. If it is a program we would like to move forward with, staff will reply to the contact person listed in the application within 21 days.

Questions about the Programming Guideline, Program Proposal Application, or meeting room reservations can be emailed to lib.rooms@bedfordtx.gov.

If your Bedford HOA, HEB 501c3 non-profit, HEB youth organization, or HEB arts organization is just looking to reserve a space for a private meeting, please click here.

Program Criteria

The Library has limited time, resources, funds, and staff to support programs. The following criteria are considered in the decision to accept or decline a program proposal. If the proposed program does not fit any one of these criterion, it may be declined.

• Content focuses entirely on education, information, or cultural enrichment
• Relevant to community interests and issues
• Proposed program does not duplicate content in existing program offerings
• Presenter’s background & qualifications demonstrate high competency in subject
• Content suitable for intended audience
• Sufficient availability of resources and program space
• Staffing levels are sufficient
• No scheduling conflicts
• High patron interest in & attendance for similar past programs
• Library will not incur any financial expense
• Alignment with Guidelines below
• Quality and completion of the Program Proposal Application

Priority sponsorship will be given to government agencies, community organizations, accredited academic institutions, local/state/nationally-recognized non-profit organizations, and the like. The Library partners with presenters representing private businesses only on a special, case-by-case basis.

Programs are not to be used for commercial purposes and must be secular and non-partisan. Solicitation of sales, money, business, and personal information from program attendees is prohibited.

The presenter(s) and all program attendees are subject to all City and Library policies and guidelines and to the rules for acceptable and appropriate behavior outlined in the Library’s Code of Conduct and Responsibilities.

The Library reserves the right to decline any program proposal as it sees fit. The Library reserves the right to cancel or discontinue the presenter’s program if Library staff deems any of the items in this Guideline violated.

LINK TO BPL CONFIDENTIALITY GUIDELINE

LINK TO BPL PROGRAMMING GUIDELINE

LINK TO PROGRAM PROPOSAL APPLICATION