Bedford Public Library

Request a Meeting Room

Library Meeting Rooms are available to reserve only for the following types of organizations

  • Bedford Homeowner Associations
  • HEB 501c3 Non-Profits (Proof of status required)
  • HEB Youth Organizations
  • HEB Arts Organizations

You must read and agree to the Meeting Room Guideline before proceeding to request a Meeting Room.

I have read and agree to the Terms and Conditions and Meeting Room Guidelines

 

Meeting Room Table
Meeting Room
North OR South		 Meeting Room
North & South		 Bonnie Finn
Conference Room
Maximum occupancy* 81 seated & no tables
162 standing
36-54 people seated with max. 18 tables		 162 seated & no tables
324 standing
72-108 people seated with max. 36 tables		 14 seated at conference table
+6 additional seats against the wall
A/V A/V Fee: $100 per reservation
A/V is only available Monday through Thursday.
A/V equipment available in Meeting Room: projector, screen, and/or a wired microphone.
A/V available in Bonnie Finn Room: projector, screen, and/or Windows desktop computer.
Other equipment will not be supplied (e.g. laptop, cords, adapters, etc.)
Features Tables and chair
Wireless internet		 Tables and chairs
Wireless internet		 Conference table and chairs
Wireless internet
Late Fee The Applicant will be charged a late fee of $50 per every 15 minutes the Applicant and/or attendees remain in the meeting space beyond the agreed-upon end time.
E.g. If the reservation ends at 2 p.m. but the Applicant has not cleaned, vacated, and checked-out with Library staff until 2:23 p.m., the Applicant will be charged $100.
Late minutes will be rounded to the nearest 15-minute interval.
Damage/Clean-up Fee See Item 5.5: Applicant agrees to assume all responsibility for proper use, clean-up, and any damages, done to the equipment, furniture, premises and/or property as a result of their usage. The Library staff will inspect and assess any damages within three (3) days of an event and attempt to notify the Renter of any damages within this same period. Renter assumes all costs for repair and/or replacement based on the City of Bedford’s assessment of damages.
*The number of people in a room must not exceed the maximum occupancy quantity as established by City of Bedford Fire Codes.

Bonnie Finn Conference Room
 

Meeting Room North
 

Meeting Room South
 

Meeting Room North & South